Constitution

Established, December 9, 1976
Revised, November 1, 1986
Revised, October 28, 2012

Constitution

Successive conferences of presidents of Asian Christian universities and colleges have presented in sharp focus the challenges and opportunities that the rapidly changing conditions of a resurgent Asia bring to Christian universities and colleges. Since our coming together as presidents from different countries of Asia at such conferences has not only inspired the broadening vision of closer cooperation but also created the need for more united efforts, we the signatories to the constitution, bind ourselves into an association of Christian universities and colleges in Asia dedicated to Christian witness and service in the field of education.

I. Name
Association of Christian Universities and Colleges in Asia (ACUCA), hereafter called the Association.

II. Purposes
Through cooperation, mutual support, and encouragement, the Association endeavors to help the Christian universities and colleges in Asia.
1. develop and maintain their Christian character.

2. enrich the quality of their educational programmes and those of the other institutions of learning; and

3. re-examine the relevance of their objectives and programmes in relation to the needs of a changing society.

III. Objectives
The objectives for which the Associations is established are, in pursuit of the purposes defined above:
1. to serve as a clearing house for sharing and exchanging useful and worth-while information, publications, and materials regarding Christian higher education.

2. to arrange for conferences, seminars, workshops, consultation, lectures, and programmes of similar nature.

3. to promote and facilitate exchange of faculty, staff and students among member institutions, and with other institutions of higher learning.

4. to foster cooperative research projects, service learning projects, quality assurance projects, and Christian character development activities.

5. to encourage and support faculty and staff development.

6. to stimulate and promote Christian outreach towards other institutions of learning.

7. to serve as a liaison body to seek cooperation with and enlist the support of foundations, mission boards, business communities, governments and other organisations and agencies concerned with higher education in Asia.

8. to undertake any other objectives of a similar nature as may be demanded by the needs of the times.

IV. Membership of the Association is open to individual Christian universities and colleges in Asia
1. whose admission is approved at the Executive Committee meeting.

2. which pay the annual membership fee.
Note: New membership is to be reported to the General Assembly, after its official approval is granted at the Executive Committee meeting.

V. The General Assembly
1. Membership
a. Full Member - the head of each member institution or his or her nominee. Full members have the right to vote and to stand for election.
b. Co-opted Member - up to five co-opted members who are representatives of organisations which subscribe to the purposes and objectives of the Association may be appointed by the General Assembly. Co-opted members do not have the right to vote or to stand for election.

2. Powers and Duties
a. The General Assembly may have vested in it the final responsibility for determining the policies, the programmes and the general affairs of the Association.
b. It shall elect from among its full members a President, a Vice-President, a Treasurer and four members who shall serve on the Executive Committee.
c. It shall appoint the General Secretary who shall serve as its secretary but without the right to vote.

3. Meetings
It shall meet normally once every two years, and the date and place shall be decided by the Executive Committee.

VI. The Executive Committee
1. Membership
a. the President
b. the Vice-President
c. the Treasurer
d. four members elected by the General Assembly from among its full members who are not elected as President, Vice President, General Secretary, and Treasurer; and
e. the General Secretary who shall serve as its secretary but without the right to vote.

2. Powers and Duties
a. to recommend to the General Assembly for approval,
i.) the biennial programme and budget,
ii.) members to be co-opted, and
iii.) the amendments to the Constitution.
b.
i.) to act on behalf of the Association, in between general assemblies,
ii.) to approve projects and proposals,
iii.) to approve new membership of the Association, and
iv.) to appoint advisers if needed.

3. Term of Office
It shall be from the conclusion of one biennial meeting to the conclusion of the next. Except for the General Secretary, members are eligible for re-election for one consecutive term only.

4. Institutional Nature of Office
Membership on the Executive Committee is taken up by the institution and not the individual serving as its president. Therefore, if the president of an institution serving as a member of the Executive Committee steps down from his/her post as college/university president, then, pending the approval of the Executive Committee, that institution's next president shall serve for the remainder of the term on the Executive committee.

VII. Powers and Duties of the Officers
1. The President -
a. to preside over the meetings of the General Assembly and the Executive Committee.
b. to be the official representative of the Association.

2. The Vice-President -
a. to assist the President and to act for the President in his or her absence and
b. to perform such other duties as may be assigned by the President.

3. The Treasurer -
a. to receive financial reports from the General Secretary and
b. to make an annual report to the Executive Committee and a biennial report to the General Assembly concerning finances and related matters.

4. The General Secretary -
a. to serve as the secretary of the General Assembly and the Executive Committee,
b. to manage and supervise the office of the Association,
c. to carry out the decisions of the Executive Committee and the General Assembly,
d. to maintain contact with member institutions regarding the implementation of projects sponsored by the Association,
e. to manage the finances within the provision of the budget and submit semi-annual financial statements and audited financial report to the Treasurer, and
f. to present to the General Assembly and the Executive Committee a report on the activities of the preceding year(s) and proposals for the programmes of the coming year(s).

VIII. Amendments to the Constitution
The General Assembly may amend the Constitution by a two-thirds majority of the members present and voting, provided that there is a quorum and that the notice of the amendment(s) as proposed by the Executive Committee has been posted by airmail to all members at least three months before the meeting.
You may download a word document format here ("constitution_and_by_laws20121028.pdf ").

By-Laws

I. Membership of the Association
1. Guidelines for Admission to Membership: An institution in Asia which confers a baccalaureate degree or its equivalent shall be eligible for membership of the Association provided it satisfies the criteria set by the General Assembly on the following:
a. its Christian character and purpose,
b. its involvement in service to the community,
c. the quality of instruction as judged by the preparation and performance of its students,
d. the participation of its faculty in scholarly activities and research, and
e. the scope of its educational programme.

II. The General Assembly
1. Full Membership
If the head is the normal representative but sends a temporary nominee for a limited number of meetings, the temporary nominee will rank as a full member of the General Assembly, except that he or she shall not be eligible for membership of the Executive Committee. If, however, the head declared in writing that he or she will be the institution's representative and appoints a permanent nominee, the permanent nominee will in addition be eligible for membership of the Executive Committee and election to office.

2. Co-opted Membership
Representatives of organisations or associations which subscribe to the purposes and objectives of the Association may be co-opted upon the recommendation of the Executive Committee to the General Assembly for a term of two years. A co-opted member may send a temporary nominee to the General Assembly.

3. Procedure
a. The General Secretary, with the consent of the President, shall convene the General Assembly. He or she shall give at least three months' notice from the day the letter is posted by airmail
b. The Executive Committee may convene an extraordinary general assembly at any time, and must do so upon the written request of either the President or at least one-third of the full members not later than two months after receiving the request. As least one month's notice shall be given from the day the letter is posted by airmail.
c. The quorum for general assembly meetings shall be a simple majority of the full members.

III. The Executive Committee
1. Membership
a. With the exception of the General Secretary, there shall not be more than two members from any one country.
b. If a member withdraws during his biennial term of membership, the Executive Committee shall have the power to appoint a replacement for the remainder of the term and as a rule, the appointed member should be from the same country as the one replaced.

2. Quorum
At the meetings of the Executive committee, the quorum shall be four voting members.

3. Meetings
The Executive committee shall meet at least once a year. At least two months' notice of its meetings shall be given starting from the day the letter is posted by airmail.

4. Appointment of General Secretary
The appointment of the General Secretary shall be for a term of two years and is renewable by mutual agreement.

5. Succession of Executive Committee Members during the Term of Office
a. If the president of the institution serving as ACUCA secretariat resigns during that institution's term of office as secretariat, then, pending the approval of the Executive Committee, the institution's next president shall serve out the rest of its term as ACUCA president.
b. If the president of an institution serving as ACUCA vice-president or ACUCA treasurer resigns during that institution's term of office as vice president or treasurer, then, pending the approval of the Executive Committee, the institution's next president shall serve out the rest of its term as ACUCA vice-president or treasurer.
c. Should a seat of the Executive Committee become vacant due to any reason, the seat shall be filled by a simple majority votes of the said Committee. The new member should be elected from the same country although not necessarily from the same institution.

IV. Termination of Membership
Membership shall automatically be terminated when the membership fee is not paid for two consecutive years. However, the institution may apply for re-admission.

V. Amendments to the By-Laws
The By-Laws may be amended by a simple majority of the General Assembly upon the recommendation of the Executive Committee. Notice of the amendment(s) as recommended by the Executive Committee shall be posted by airmail to all members at least one month before the General Assembly.

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